Incidents can evolve over time as the situation is controlled or as new information comes to light. For example an incident may turn from High severity to Low severity or need recategorising from a Hazard to a Near Miss. Spotlight allows for these updates while keeping the historical data in the timeline for a complete and accurate record of the incident as it progressed.
The information that can be updated is:
- Additional input field (cause, vehicle, equipment, site).
The timeline will show that these have been updated and the historical data will remain for the record.
Text and photos cannot be deleted or edited, however new text and photos can be added when corrections are required. This ensures a complete historical record is kept and all team members can contribute their point of view without it being changed by other team members.
How to update information:
- Open the incident
- Tap the green plus icon in the bottom left corner
- Select the type of information you wish to update
- Add the correct information.
Following the steps above will update the information linked to the incident and display in the timeline what information has been updated, when it was updated and who updated it. The image below shows an example of how the incident report would show when the tag for incident type has been updated from 'Injury' to 'Near Miss'.